Ways to Make Your Workspace More Comfortable
The way a workspace is designed has a surprisingly large impact on how you and your employees feel, and ultimately on how everyone works. Seemingly small issues can create real problems that can prevent people from being able to work effectively and efficiently. While it is generally helpful to hire an interior designer to assist you in creating a peaceful and productive workspace, there are some things that you should at least pay attention to if the time isn’t right to do that. This article will provide you with some great things you can do on your own that will make your workspace more comfortable, and these will work on large and small scales.
Keep the Workspaces and Office Clean
This tip is crucial in any work environment, whether at a workspace in your home or at the office. Having papers sitting around on your desk will make it hard to concentrate, and a messy environment around the rest of the office is equally bad news. In addition to making it difficult to concentrate, when you need to find something in that mess, you’re probably going to have some difficulty. Every office should have organisation tools that can keep this from happening. Purchasing cabinets and folders will help you to keep papers organised. It is always helpful to have a definitive system that you can return to in case you need to find an important document. In addition to keeping your space relatively clean and organised, if you need a boost of productivity, many find it helpful to clean out their desks and spaces once every few weeks. Things that you do not need are bound to pile up, and cleaning out your space will give you a boost of energy and efficiency.
Of course, you won’t be able to keep the desks of all your employees clean, so what can you do to contribute? For one, keeping your own workspace clean is a great place to start, so that you can set a good example for your employees. Second, you’ll want to make sure that any common areas are kept clean. If you are able to hire someone to come in and keep these areas clean, that’s certainly for the best. Many office spaces include some form of cleaning with their contracts, but if you want to have a higher standard of cleanliness, you may need to hire someone else to come in on the weekends to keep things maintained. In addition to this, you may want to encourage employees to clean out their desks once every few weeks. Perhaps you could even set aside a specific hour near the end of the month where everyone is required to clean their workspaces. This will help to break up the monotony of the workday, so you may find that this cleaning time is actually very popular.
In addition to all the things mentioned above, it can be extremely helpful to keep as many communications as possible limited to e-mail. Many offices use a lot of paper in a month just to send out interoffice communications that most people will immediately dismiss. Reconsidering your printing policies can help you save money, and also keep your office cleaner and thus more productive. If you have a scanner in the office and there aren’t many employees, it could also be extremely helpful to have employees scan in important documents that they need to retain before they are disposed of.
Pay Attention to Your Lighting
Lighting is crucial to any productive work environment. Without proper lighting, people can become tired, and their eyes can become sore. Worse yet, some people are so sensitive to certain types of lighting that they can become ill just from sitting in your office. Many types of fluorescent lights flicker continuously throughout the day, and to some, this is imperceptible. To others, however, it can cause serious health problems such as migraines and nausea. Wherever possible, using natural light is best for everyone.
Beyond being more comfortable, natural lighting also helps you save money if used properly. If you work in an office building with a lot of windows, you may consider opening the blinds to allow the natural light to come in. Of course, during the summer months, excessive amounts of sunlight can cause other financial problems. Excessive sunlight can make it very hot in the office, especially near the windows, so it’s important to have a backup plan for when using this natural light is not an option.
Even if you can’t use the sun to light your office throughout the entire year, you’ll want to shy away from the wrong kind of lighting. Perhaps adding floor lamps and desk lamps at everyone’s desk would be a good solution. This could allow you to turn off some of the harsher lights and give employees more control over the light at their work spaces.
Add Relaxing Sounds
Having the right sounds in your workspace is just as important as it is to have the right sights and comfortable furniture. The complete absence of sound is actually known to be distracting to some people, and there are certain sounds that can help people concentrate. While it’s largely agreed upon that classical music can help people concentrate, some people find it hard to tolerate this music, and this really varies based on personal taste. Depending on the people you have working with you, this may work, but you might want to survey the employees first. A more universally acceptable solution to breaking the silence, however, is to have a water feature like a fountain or a waterfall. The peaceful flowing sound of the water is generally very relaxing, and it doesn’t bother many people. Some offices that have the proper equipment even find it helpful to play white noise over the audio system continuously. If you need help with creating the perfect workspace for you and your employees, SaracenInteriors can help.